A good data-room software provides a safe and easy method of sharing sensitive information. It lets companies monitor the activities of their users and shield sensitive data from ransomware. Additionally, it provides various tools to make sure that data is secure throughout the entire duration of a project. It includes a digital right management system that is advanced with file encryption, file encryption and dynamic watermarking. Some vendors also provide multilingual interfaces and support via landlines, which makes cross-board collaboration easier.
Top-rated virtual datarooms offer different reporting options that provide users with insights into the data they share. The reports are detailed and show the documents that are viewed, their number of times they’ve been accessed, and who’s viewing them. Other reports include a heat map that displays which documents are most popular with participants, and a summary of group activities.
The top data rooms provide two-factor authentication and specific permissions. They also allow you to restrict access to specific IPs and limit the amount of time that people can view documents. Top-rated vendors offer multiple levels of redaction to help identify and remove sensitive information from documents.
Some companies offer templates that can be customized to let users customize the collaborative workspace. For instance, you can add a logo or dashboard image, change the color of the user interface and pick an invitation email template. These customization tools allow the VDR more accessible to users and make it easier to use. Certain vendors offer AI-powered data redaction that makes it simpler and more precise.