The best board portals solutions are secure and easy to use, offering features that enhance governance at every stage of the meeting process – beginning with preparation, and continuing to the actual conduct of meetings, and finally, the implementation of resolutions. These features are crucial for my explanation private boards that make important decisions that determine the future of their company. They are also vital for public boards who must follow strict regulations from the government.
The security of board documents is the most crucial feature of any board portal. This includes documents, emails, and board documents such as discussions, notes, comments and notes. These documents are accessible from any device at any time from any location. Look for a solution with certified physical storage, sophisticated disaster recovery systems and customer-managed encrypted. Also, check that the software allows for the permanent removal of files and data, which means they cannot be recovered from a backup file or any other source.
In addition to security, the best portals are simple to use and offer a variety of integrations. Some are available in the cloud while others can be deployed on-premise. Be sure to check how the software handles remote and hybrid meetings. Look for tools that can help directors manage their responsibilities in between meetings. These include tasks tracking, eSignatures, approvals, meeting schedules, and reminders.
Many providers offer an initial trial period that allows users to try their platform before you commit. You can take advantage of this offer to compare the features and pricing structures meet with others and referees and find out about the company’s roadmap for product development and how they plan to improve their software to be in line with the best practices in governance over time.